Order Captions, Transcripts and Interpretation Early Enough to Actually Get Them — Free
Access services are booked last and fail first. A captioning supplier needs five working days, an audio-describer needs twelve, a BSL interpreter needs three weeks, and everyone discovers this on the day the video is scheduled to publish. This ticket counts each service back from your date and files them in the order the deadlines arrive, so the one with the least room is at the top instead of at the bottom of an inbox.
The proof surface
Free path: the ticket computes locally in the browser with no key and no account. Where an AI step helps, any free chat assistant works — Google AI Studio's free tier and Groq's free tier were both no-card and rate-limited when this page was reviewed on 2026-09-13 (limits change; check before you rely on them).
Why the flat version breaks
A launch checklist says 'order captions' as one row with no duration attached, which is why it is done on the same day as the upload. Giving each service its own lead time and counting back from one fixed date turns a single checklist row into a set of order-by dates — and shows immediately which service can no longer be booked in time.
How to use the access order ticket in four passes
Advertised 48-hour captioning and the twelve days an audio describer actually needs are different numbers. If you have not asked yet, ask — a lead time you guessed is a deadline you will miss.
That is the publish date, the webinar start, or the day the course opens — not the day your team finishes. Internal review time belongs in the lead time, not after it.
Rows are filed in deadline order, so the first line is the service with the least room. If its order-by date has already passed, the ticket is telling you to change the date or change the plan, not to hope.
Re-run the ticket every time a supplier confirms a date, and keep the printed stub. When something arrives late, the stub is the record of what was promised and when you ordered it.
SAMPLE DATA, NOT A VERIFIED CLAIM: Autumn safeguarding series · publishes 6 Nov 2026 · captions 5 days · audio description 12 · BSL interpreter 21 · user testing 30 on the relaunch ticket. Replace these values with your own source before you rely on anything.
What breaks first
Treating automated captions as a finished service
Machine captions still need a human pass for names, jargon and speaker labels, and that pass has its own lead time. Booking only the automated step is how a video publishes with wrong captions.
Forgetting the services that are not files
An interpreter, a live captioner and user testers are people with diaries. Their lead times are longer than a supplier's, and they cannot be produced overnight at any price.
Ordering everything on the same day
The ticket exists because the deadlines are different. Ordering all seven services the week before publication wastes the ordering information it just gave you.
What you pay otherwise
| The usual route | What it leaves out | Cost |
|---|---|---|
| A rush captioning order | Expedited turnaround on the one service you left last | a rush surcharge per minute of video |
| Publishing without the access service | The audience you were trying to reach is excluded, and the statement on your site is wrong | a complaint and a re-launch |
| A project manager chasing seven suppliers | The same lead times, held in somebody's head and an inbox | hours a week |
| This page + the free access order ticket | Computed in your tab, result on screen before you type anything | $0 |
Try the free access order ticket
Seven access services are already counted back from 6 Nov 2026, with the BSL interpreter at 21 days sitting at the top of the ticket. Move the publish date to 20 Oct and three order-by dates land in the past.
Open the free access order ticket →Keep the work if you will use it again
Every service, every order-by date and the tightest lead-time flag, plus copy and share-link, with no account.
The on-screen result is free and repeatable forever. The one-time tier adds a tangible file you keep and the saved history that comes with it; it never removes or degrades the free result.
Boundary: This does date arithmetic on the lead times you type in; it is not a booking, it cannot check a supplier's availability, and it does not confirm that any output meets a conformance standard. Get each turnaround from the supplier in writing and check the finished work against WCAG before you publish.