Business · official-source review · reviewed 2026-10-26
A client visit that takes half a day has a cost before the work starts, and the invoice has to clear it.
Turn trip hours, the value of an hour, travel cost, and a margin into the smallest invoice to send.
Consultants, trades, and freelancers who travel to a client for a short piece of work.
Use the source document or official route that applies to your situation. This guide does not contact another person or verify external information.
Include travel, the visit, and the write-up. A visit is rarely only the time on site.
Use the rate you need to earn, not the rate you hope to charge.
Include the fare, the fuel, the parking, and any overnight cost.
Use the share of the invoice that must remain after costs.
The App divides the cost by the margin and rounds up.
Five hours at $60 plus $80 travel is $380. At a 40 percent margin, the smallest invoice is $950.
Use your own source and details. The example is not a record about a real person or organization.
Two visits. Both are examples.
Both cases are examples, not records about a real person. The bars show the same numbers the free App computes.
U.S. Small Business Administration · reviewed 2026-10-26
What this source supports: Freelance rates must cover taxes, expenses, downtime, and profit, not just desired take-home pay.
Source limit: This computes a floor rate; market rates in your field may differ.
These sources support the statements above. They do not show that every person needs this guide. They do not show a specific result.
This guide divides the cost you enter by the margin you choose. It does not set a market price or guarantee the job.
This computes a floor rate; market rates in your field may differ.
Use current instructions from the responsible organization. This guide is a planning aid, not an official decision or a substitute for qualified advice.
Turn trip hours, hourly value, travel cost, and margin into the smallest invoice.
This App divides the cost you enter by the margin you choose. It does not set a market price.
You enter every number yourself. The sources support the method and the limits. They do not produce a result for your specific case. Keep the original documents next to the sheet you build.
The App computes the worked example with your own numbers, in your browser.
APP 1
Turn trip hours, hourly value, travel cost, and margin into the smallest invoice.
Free · no account · no upload
Open Client Visit Minimum InvoiceThe App runs in this browser. It does not send or save entries. Copy, download, or print only when you choose.
This guide uses short, direct instructions as an ASD-STE100-style writing target. It is not a formal certification.
Companion App: Client Visit Minimum Invoice. It runs in this browser and does not upload your entries.
This guide is edited for clarity and checked against the sources it links. It is not a substitute for official instructions or qualified advice. A linked source does not show that every person needs this guide.