Compare Access Providers on Cost Per Attendee Hour — Free
Paste quotes for captions, interpreting and hearing loops, and read cost per attendee hour rather than per event.
The proof surface
Day rates make a 400-person event and a 60-person workshop look comparable. Per attendee hour is the figure procurement can defend and the one that reveals coverage gaps.
Why the flat version breaks
Day-rate comparison
A $900 caption rate across 14 hours is a very different cost per attendee hour from the same rate across a 3-hour session.
Coverage assumed
Quotes often cover the plenary only; parallel sessions and the second day are where accessibility quietly disappears.
Ignoring remote attendance
Hybrid events need captions for the stream as well as the room, and the per-attendee figure should count both audiences.
How to work the provider matrix
One provider per line with the service, price and the hours or days it covers.
Both figures produce the per attendee hour column every row is judged on.
Rows carry quote, hours and coverage, with the per-attendee-hour figure heading its own column.
Send the coverage gaps and ask for a second-day price before signing.
What the matrix replaces
| Question | Before | On the matrix |
|---|---|---|
| Which quote is best value | compare day rates | cost per attendee hour per provider |
| What is not covered | assume it is included | coverage gaps noted under the rows |
| What to negotiate | 'can you do better?' | second-day and multi-session breaks |
The matrix ranks your own quotes; it does not certify a provider's quality and it cannot see what participants actually need.
Run it on the samples, right here
FIRST-LOAD
Data note: Everything runs in this browser tab on the provider matrix: your provider quotes stays on this device, nothing is uploaded, and the reading is rebuilt only when you press run.
Go deeper: the companion app files the same reading as a scored comparison matrix
The article demo above runs without limits. The companion app keeps a local history, exports the rows as CSV, prints the ready-to-mail packet, and holds your drafts on this device — one free run, then $ 8 one-time for the layer that keeps filing.
The matrix and the normalised columns are free. The paid layer keeps four events and prints the provider brief.
Open the provider comparison matrix companionBoundary
This provider matrix works only on the provider quotes and attendance figures you paste you paste. It does not judge caption quality, does not certify interpreters, and does not book the providers. The figures describe what you supplied, not what is true in the world. Confirm anything you plan to act on with disabled attendees and an access adviser when deciding what to commission before you rely on it.
What this is built on
- Every figure comes from the provider quotes and attendance figures you paste you paste; nothing is looked up, scraped or asserted as verified.
- Method: cost per attendee hour = quote ÷ (attendees × session hours), with coverage matched from the words on each line
- Sample values are labelled samples — illustrative by design, not your data and not a quotation of any organisation's policy.
Before: the reader compared day rates. After: they can see the same $900 interpreting quote is cheaper per attendee hour for a 400-person event.