1. Paste the hard edges
Include start and end times, locations, realistic drive time, school release rules, driver availability, and any child who cannot wait alone.
route board / week 38 · free workflow
Turn Kid Activity Schedules Into a Conflict-Safe Route Map
Paste activity times, school pickup constraints, and who can drive to expose impossible handoffs before someone is waiting outside a locked gym.
buffers use the reader’s timesinstant, inspectable source path
one conflict is namednumbers do work in the object
fallbacks stay explicitsample data is labeled
What this replaces
calculates transfer buffers and names the handoff that breaks first, rather than placing activities on a pretty weekly calendar. The result is a small object you can inspect: it carries a count, a context row, and a next action instead of asking you to trust a paragraph.
Tool note. This workflow uses Google Gemini. Google’s Gemini entry point and official help material were checked on September 12, 2026. Runners-up were a shared family calendar (shows events but not transfer math) and a route planner (does not know supervision constraints). Redact names, account numbers, and other identifying details before sending anything to an external AI tool.
The handoff
2. Ask for route JSON
Ask Gemini for events, legs, buffer_minutes, driver, conflict, fallback, and assumptions. Tell it to flag unknown travel time instead of guessing.
3. Call the handoff
Read every transfer aloud with the adults involved. A red row is a prompt for a human decision, not an automatic permission to change a child’s schedule.
Prompt shape for the external tool: return only JSON in this form — {"heading":"…","metric":"…","rows":[{"label":"…","detail":"…","value":"…"}],"next":"…"}. The companion app below uses the same visible result shape locally and makes no AI request.
Try the route board
Load a sample, replace it with your own notes, and inspect the generated object. Sample values are illustrative, not verified facts.
Loading the sample object…
What breaks first
The route assumes teleportation
Require a travel-time field and a minimum buffer for each handoff.
A child’s supervision rule disappears
Put supervision constraints in the input and a boundary note beside the conflict.
The fallback creates a second conflict
Run the alternate driver through the same timeline.
Boundary. Family coordination aid only: it does not supervise children, confirm transportation safety, or replace a caregiver’s judgment. A responsible adult should verify every handoff, travel time, and supervision plan.
Go deeper without losing the free path
The free board is complete on purpose. The companion app adds a tangible file, history, or handoff only after the result is useful: a printable family route packet and saved weekly boards; 8 handoff rows × about 2 minutes of coordination = roughly 16 minutes avoided each week
open the route companion