1. Keep the mess
Paste notes as written and add meeting date, project, and attendee names only when useful. Do not invent a missing owner.
dispatch minutes / route 12 · free workflow
Turn Meeting Notes Into a Decision Log People Can Actually Use
Paste rough meeting notes and get a compact decision log that keeps owners, deadlines, unresolved questions, and the exact next action in separate lanes.
decisions are not buried in proseinstant, inspectable source path
owner gaps are namednumbers do work in the object
follow-up copy is readysample data is labeled
What this replaces
separates decisions from discussion and makes missing owners visible, rather than summarizing every sentence equally. The result is a small object you can inspect: it carries a count, a context row, and a next action instead of asking you to trust a paragraph.
Tool note. This workflow uses Microsoft Copilot (free). Microsoft’s official free-Copilot documentation was checked on September 12, 2026. Runners-up were a generic minutes summarizer (flattened decisions into prose) and project-management software (requires an account before the first useful board). Use sample data first, then decide what information you are comfortable sending to an external AI tool.
The handoff
2. Request strict JSON
Ask Copilot for decisions, actions, open_questions, owners, due_dates, and evidence_quote. Require null for missing data and a “needs confirmation” flag.
3. Send a small follow-up
Review the board with attendees, then send only confirmed decisions and questions. The packet is a coordination aid, not a record of consent by itself.
Prompt shape for the external tool: return only JSON in this form — {"heading":"…","metric":"…","rows":[{"label":"…","detail":"…","value":"…"}],"next":"…"}. The companion app below uses the same visible result shape locally and makes no AI request.
Try the dispatch board
Load a sample, replace it with your own notes, and inspect the generated object. Sample values are illustrative, not verified facts.
Loading the sample object…
What breaks first
A discussion becomes a decision
Require an evidence quote and a confidence flag for each decision.
Every task gets the same owner
Keep unassigned items visible for the meeting owner to resolve.
A date is guessed
Show “not stated” rather than deriving a deadline from the meeting date.
Boundary. Business record aid only: it does not create a contract, approve work, or assign authority that the participants did not grant. Confirm decisions with the responsible people before acting.
Go deeper without losing the free path
The free board is complete on purpose. The companion app adds a tangible file, history, or handoff only after the result is useful: a client-ready follow-up packet and saved meeting history; 10 rows × about 90 seconds of cleanup = roughly 15 minutes avoided per meeting
open the dispatch companion