Career · official-source review · reviewed 2026-10-09
Time-off requests get rejected when the balance was estimated from memory instead of the accrual rate.
Project your accrual to a target date and compare it with the days you plan to request.
Employees who accrue paid time off by pay period or per hour.
Use the source document or official route that applies to your situation. This guide does not contact another person or verify external information.
Read the accrual rate and period in your employee handbook.
Record the current balance from the system of record.
Count the pay periods between now and your planned request.
Compare the projected balance with the request and file early.
You accrue 0.077 hours per hour worked, hold 12 hours, and target a 40-hour request in eight weeks.
Use your own source and details. The example is not a record about a real person or organization.
U.S. Department of Labor, Wage and Hour Division · reviewed 2026-10-09
What this source supports: For covered employees, records can include hours worked and wages paid. Ask about the records that apply to the work and employer.
Source limit: Coverage and record requirements depend on the worker, employer, and law. This guide does not state that federal law always requires pay stubs.
These sources support the statements above. They do not show that every person needs this guide. They do not show a specific result.
This guide projects balances from your own policy numbers. It does not read HR systems or file requests.
Coverage and record requirements depend on the worker, employer, and law. This guide does not state that federal law always requires pay stubs.
Use current instructions from the responsible organization. This guide is a planning aid, not an official decision or a substitute for qualified advice.
Project your accrued hours to a target date and compare them with the days you plan to request.
This App projects numbers from your policy inputs. It does not check HR records, apply carryover rules, or file requests.
You enter every number yourself. The sources support the method and the limits. They do not produce a result for your specific case. Keep the original documents next to the sheet you build.
The App computes the worked example with your own numbers, in your browser.
APP 1
Project your accrued hours to a target date and compare them with the days you plan to request.
Free · no account · no upload
Open PTO Accrual PlannerThe App runs in this browser. It does not send or save entries. Copy, download, or print only when you choose.
This guide uses short, direct instructions as an ASD-STE100-style writing target. It is not a formal certification.
Companion App: PTO Accrual Planner. It runs in this browser and does not upload your entries.
This guide is edited for clarity and checked against the sources it links. It is not a substitute for official instructions or qualified advice. A linked source does not show that every person needs this guide.