Audit Unused SaaS User Licenses (Option D) — Free
SaaS subscriptions auto-renew for inactive team members. Multiply idle seat counts by monthly price to quantify ongoing subscription waste. (Option D scope).
The proof surface
SaaS management dashboards monitor login logs. This calculates monthly money lost on idle user licenses across company tools. Optimized for option d workflow.
Why the flat version breaks
Paying annual licenses for temporary contractors
Use monthly seats or guest access for short-term team members.
Forgetting auto-renewing seats
Set calendar reminders 30 days before annual seat contract renewals.
Leaving admin seats active for departed staff
Revoke access immediately upon employee offboarding for security and cost.
How to work the inactive-seat packet
Check admin consoles for users who have not logged in over 30 days.
Record per-seat subscription fees in dollars.
Flag licenses idle longer than your company policy limit.
Cancel or reassign flagged licenses before the next billing cycle.
What the inactive-seat packet replaces
| Question | Before | Visible working |
|---|---|---|
| Paying annual licenses for temporary contractors | Use monthly seats or guest access for short-term team members. | Enter monthly price per seat |
| Forgetting auto-renewing seats | Set calendar reminders 30 days before annual seat contract renewals. | Set inactive threshold |
| Leaving admin seats active for departed staff | Revoke access immediately upon employee offboarding for security and cost. | Sum total monthly SaaS waste |
A local arithmetic aid replaces hand calculation, not expert review. No paid AI service is needed.
Run it on the samples, right here
FIRST-LOAD
Input is processed locally and a draft is saved automatically in this browser profile when storage is available. Reset to sample clears that draft; Pro history has its own clear button. A state link encodes your inputs in its URL: share only non-sensitive rows. Browser history, clipboard and anyone receiving the link may retain it. Optional AI use below leaves this device; it is not required.
Cost arithmetic based on user inputs. Not financial or legal advice.
Data note: Everything runs in this browser tab on the inactive-seat packet: your software tool | inactive seat count | monthly cost per seat stays on this device, nothing is uploaded, and the reading is rebuilt only when you press run.
Go deeper: the companion app files the same reading as a stapled evidence packet
The article demo above runs without limits. The companion app keeps a local history, exports the rows as CSV, prints the inactive-seat packet reading, and holds your drafts on this device — one free run, then $ 4 one-time for the layer that keeps filing.
The inactive-seat packet reading is complete for free. The optional $4 layer adds print, row CSV and the last five local reading summaries; it does not add hidden answers. Checkout is not configured yet; the article demo remains unlimited.
Open the audit unused saas user licenses (option d) companionBoundary
Cost arithmetic based on user inputs. Not financial or legal advice.
What this is built on
- Method: Flag licenses idle longer than your company policy limit.
- All sample records are invented examples. The app does not fetch measurements, policies, files or personal records.
- Google’s official pricing page, fetched 2026-09-29, lists free-tier access including AI Studio. Optional formatting only; limits and availability can change. Free-tier content may be used to improve products. Never paste private records there.
Before: Use monthly seats or guest access for short-term team members. After: the inactive-seat packet shows the working beside each named row so the reader can change the assumption and inspect the consequence.
Optional AI formatting, not calculation
For this inactive-seat packet, use the free AI Studio interface only if available to you, with no paid API key. Manual entry completes the same workflow for free. Supply only fictional or non-sensitive notes. Review its output against the source; never paste unresolved questions into the numeric rows.
Format my non-sensitive notes for a inactive-seat packet. Return plain rows only: software tool | inactive seat count | monthly cost per seat. Preserve supplied quantities exactly. Do not guess missing values; list questions separately. Do not calculate or add advice. I will check every row before pasting into the local tool.
Accepted schema: software tool | inactive seat count | monthly cost per seat. No AI response is executed as code.