Check Billable Hours Against Weekly Targets — Free
Timesheets remember the hours; utilisation targets remember the percent. Compare each week’s logged billable hours with the target and flag the weeks that fall past your shortfall tolerance.
The proof surface
Meeting-drift tallies track where scheduled time overruns. This tracks the other measurement every practice manager makes — the billable hours actually logged against the weekly target — week by week, without the quarter-end surprise.
Why the flat version breaks
Logging against the wrong work codes
Shortfalls created by miscoding are solved in the timesheet, not the diary.
Averaging strong weeks against weak ones
Utilisation is usually reviewed per period; the tolerance is weekly by design.
Closing the gap with hours the client did not ask for
Billable targets are a measurement, not a licence to pad work.
How to work the billable gap strip
From the timesheet as it stands — hours recorded against client work, not the hours at the desk.
The target the practice sets — thirty-two hours, thirty hours — not the one that would make the numbers look kind.
The miss you treat as noise — leave, training, internal work. Fifteen percent of target is the line where a week becomes a conversation.
The strip totals shortfall hours and flags weeks past tolerance. A twenty-hour week against a thirty-hour target is thirty-three percent short — past a fifteen-percent tolerance, and worth explaining while the week is still remembered.
What the billable gap strip replaces
| Question | Before | Visible working |
|---|---|---|
| Logging against the wrong work codes | Shortfalls created by miscoding are solved in the timesheet, not the diary. | Copy the weekly target exactly |
| Averaging strong weeks against weak ones | Utilisation is usually reviewed per period; the tolerance is weekly by design. | Set the shortfall tolerance |
| Closing the gap with hours the client did not ask for | Billable targets are a measurement, not a licence to pad work. | Act on the worst week first |
A local arithmetic aid replaces hand calculation, not expert review. No paid AI service is needed.
Run it on the samples, right here
FIRST-LOAD
Input is processed locally and a draft is saved automatically in this browser profile when storage is available. Reset to sample clears that draft; Pro history has its own clear button. A state link encodes your inputs in its URL: share only non-sensitive rows. Browser history, clipboard and anyone receiving the link may retain it. Optional AI use below leaves this device; it is not required.
Timesheet arithmetic on the hours and targets you supply. Not employment, billing or professional-conduct advice; utilisation expectations, recording rules and working-time limits come from your employer and your professional body.
Data note: Everything runs in this browser tab on the billable gap strip: your week | billable hours logged | billable hours targeted stays on this device, nothing is uploaded, and the reading is rebuilt only when you press run.
Go deeper: the companion app files the same reading as a paper ticker strip
The article demo above runs without limits. The companion app keeps a local history, exports the rows as CSV, prints the billable gap strip reading, and holds your drafts on this device — one free run, then $ 4 one-time for the layer that keeps filing.
The billable gap strip reading is complete for free. The optional $4 layer adds print, row CSV and the last five local reading summaries; it does not add hidden answers. Checkout is not configured yet; the article demo remains unlimited.
Open the check billable hours against weekly targets companionBoundary
Timesheet arithmetic on the hours and targets you supply. Not employment, billing or professional-conduct advice; utilisation expectations, recording rules and working-time limits come from your employer and your professional body.
What this is built on
- Method: The miss you treat as noise — leave, training, internal work. Fifteen percent of target is the line where a week becomes a conversation.
- All sample records are invented examples. The app does not fetch measurements, policies, files or personal records.
- Google’s official pricing page, fetched 2026-09-29, lists free-tier access including AI Studio. Optional formatting only; limits and availability can change. Free-tier content may be used to improve products. Never paste private records there.
Before: Shortfalls created by miscoding are solved in the timesheet, not the diary. After: the billable gap strip shows the working beside each named row so the reader can change the assumption and inspect the consequence.
Optional AI formatting, not calculation
For this billable gap strip, use the free AI Studio interface only if available to you, with no paid API key. Manual entry completes the same workflow for free. Supply only fictional or non-sensitive notes. Review its output against the source; never paste unresolved questions into the numeric rows.
Format my non-sensitive notes for a billable gap strip. Return plain rows only: week | billable hours logged | billable hours targeted. Preserve supplied quantities exactly. Do not guess missing values; list questions separately. Do not calculate or add advice. I will check every row before pasting into the local tool.
Accepted schema: week | billable hours logged | billable hours targeted. No AI response is executed as code.