Claim Trial Travel Costs Without Losing Receipts — Free
Paste each trial visit with its travel cost and the rate you are reimbursed at, and read what is still owed and claimable.
The proof surface
Trial travel is reimbursed at a stated rate and paid late or partially. Reconciling the log against payments is what turns a folder of receipts into a claimable schedule.
Why the flat version breaks
Receipts without a schedule
A folder of receipts is usually returned; a dated schedule with distances and amounts is what gets paid.
Forgetting parking and tolls
Parking, tolls and public transport are reimbursed separately from mileage and are the easiest costs to lose.
Assuming rate changes apply
Trials sometimes change reimbursement rates mid-study, so each visit should carry the rate that applied on its date.
How to work the travel stub book
Date, distance or fare and any parking, with what was reimbursed.
The trial's stated mileage rate, applied to your own distances.
Each visit is a stub; the outstanding total rules at the foot.
Send the schedule with receipts attached and ask which rate applied to each visit.
What the stubs replace
| Question | Before | On the stubs |
|---|---|---|
| What is still owed | add receipts up | outstanding total per visit, ruled at the foot |
| What to claim | memory of the last few trips | every visit with distance and parking |
| What to send | a bag of receipts | a schedule with receipt slots listed per visit |
The stub book applies the rate you quote; it does not know the trial's policy and does not submit a claim.
Run it on the samples, right here
FIRST-LOAD
Data note: Everything runs in this browser tab on the travel stub book: your travel log and receipts stays on this device, nothing is uploaded, and the reading is rebuilt only when you press run.
Go deeper: the companion app files the same reading as a punched ticket stubs
The article demo above runs without limits. The companion app keeps a local history, exports the rows as CSV, prints the ready-to-mail packet, and holds your drafts on this device — one free run, then $ 6 one-time for the layer that keeps filing.
The stubs and the outstanding total are free. The paid layer prints the claim schedule with each visit and receipt slot listed.
Open the trial travel stub book companionBoundary
This travel stub book works only on the travel log and reimbursement rates you paste you paste. It does not interpret the trial's policy, does not submit the claim for you, and does not give medical advice. The figures describe what you supplied, not what is true in the world. Confirm anything you plan to act on with the trial's research coordinator and, if needed, the sponsor's finance office before you rely on it.
What this is built on
- Every figure comes from the travel log and reimbursement rates you paste you paste; nothing is looked up, scraped or asserted as verified.
- Method: expected reimbursement = distance × rate + parking and fares; the difference from amounts paid is the outstanding total
- Sample values are labelled samples — illustrative by design, not your data and not a quotation of any organisation's policy.
Before: the reader absorbed the costs. After: they can see $486 of unreimbursed travel across nine visits, with the rate applied.